What is the best way to book an appointment?


What is the best way to contact you?

Please e-mail us at info@hartwelltherapy.com

What do I need to bring for my first appointment?

We kindly ask our first timers to fill out all paperwork ahead of time through our online booking system. Alternatively, please arrive 15 minutes prior to treatment so you have plenty of time to fill out the intake form and direct billing form. With that said, it is recommended that you bring your care card and your extended medical health insurance information.

What to expect for my first appointment?

The first appointment is when our practitioners will talk to you about your medical history and run the assessments they judge necessary for your particular case in order to determine what the best course of action will be for your case. That usually takes 10-15 minutes, the remainder of your treatment time will be on the table. The practitioner may save the last 5 minutes for a reassessment or to teach you a stretch/exercise that may help your discomfort. Please feel free to ask our practitioners for tips and pointers any time!

Can I see different practitioners or should I always see the same person?

This is entirely up to you! The practitioners work off of each others notes, therefore treatment will be picked up from where it was left off, so if for some reason your schedule doesn’t work with the RMT you have seen in the past then we do encourage our patients to try out a different practitioner. Also, they all have different styles so you might want to try a different approach (don’t worry, they won’t feel betrayed ha ha), but if you simply loved that one RMT, we will do our best to fix you up! Same thing applies to all of our services.

Do you offer direct billing?

Yes, we direct bill to most major extended medical health insurance companies:

  • Great West Life
  • Pacific Blue Cross
  • Manulife
  • Sunlife
  • Green Shield
  • Chamber of Commerce
  • Claim Secure
  • Cowan
  • Des Jardins
  • GroupHEALTH
  • Industrial Alliance
  • Johnson Inc.,
  • Maximum Benefit
  • Medavie

Please note that some services are not covered by insurance companies and/or we are not able to direct bill.

How much coverage do I have?

Unfortunately, we do not have access to that information. You would have to contact your extended medical health insurance company to inquire about your coverage.

Can you let me know when I run out of my benefits?

Unfortunately, we do not have access to that information. We can only see how much is covered for your treatment on the appointment that we submit the claim for.

Do I need a Doctor’s referral for treatment?

Patients do not need to have a Doctor’s referral for treatments. Please note, that some extended medical health insurance companies may require a doctor’s referral to be sent to the extended medical health insurance company.

I was in a Motor Vehicle Accident, do you offer services for ICBC?

Yes, we do offer services for ICBC patient. Click here for more information on what ICBC services we offer.

Do you accept Workplace Injury Claims?

No. Unfortunately, at this time we are not accepting Workplace Injury Claims but we are hoping to in the future.

I just purchased a groupon for your sauna/reflexology, can I just walk in?

No. Unfortunately our clinic is appointment based. However, you are more than welcome to walk in to book your appointments with our reception team and check out our space! Alternatively, you may want to book online!

I bought a groupon for myself and I loved it! Can I purchase another one?

Groupons are for new members, so each person is only allowed one groupon per service. However, you may gift a friend with one of our deals!

Do you have any volunteer or job opportunities?

Yes, we have volunteer opportunities every season (4 months). Please send us an email to inquire. As for working at Hartwell, we highly recommend contacting Vanessa, our Human Resource Manager, for job opportunities.